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1) Within reason, many states will bind corporations to agreements signed by unauthorized officers unless the lack of authority was really obvious.2) At minimum, every Dealership should know and monitor who gets their data, how they get it (pull or push) and who it's being shared with. This usually starts with a Safeguards Agreement and having all access to data go through a single department or manager. As a part of your audit... a) Ask every recipient to provide you with copies of the agreements they have in place with the parties they receive your data from or transmit your data to. b) Ask every recipient for dated logs with record counts for each extraction and transfer.3) Follow the chain until it ends. Any company who can't or won't easily provide this info to you should NOT have access to your data at all.
1) Within reason, many states will bind corporations to agreements signed by unauthorized officers unless the lack of authority was really obvious.
2) At minimum, every Dealership should know and monitor who gets their data, how they get it (pull or push) and who it's being shared with. This usually starts with a Safeguards Agreement and having all access to data go through a single department or manager.
As a part of your audit...
a) Ask every recipient to provide you with copies of the agreements they have in place with the parties they receive your data from or transmit your data to.
b) Ask every recipient for dated logs with record counts for each extraction and transfer.
3) Follow the chain until it ends. Any company who can't or won't easily provide this info to you should NOT have access to your data at all.